Bookkeeping

Bookkeeping that is current, not annual

In-house bookkeepers sitting alongside the accountants in our Cheltenham office. Invoicing, reconciliation, supplier payments, credit control and VAT, kept up to date every week.

Who we help:Busy ownersGrowing teamsVAT-registered businessesTrades and agencies

Every week

Bank reconciled

Sales invoices raised

Supplier bills processed

Overdue invoices chased

VAT

VAT kept ready

Core + from£250a month + VAT

Problems we solve

Sound familiar?

Bookkeeping is the job most owners put off, until the VAT return or the year-end forces it.

“I’m doing the books late at night.”

How we help

Our bookkeepers keep Xero up to date every week, so your evenings are your own.

“The VAT return is always a rush.”

How we help

Because the records are current, VAT returns are prepared from clean figures and filed early.

“Customers pay late and I hate chasing.”

How we help

We chase overdue invoices politely and consistently, so you are not the one making the calls.

“I can’t tell what we’re owed or what we owe.”

How we help

Up-to-date debtors and creditors in Xero, so you can see the position any day.

What we do

What our bookkeepers do

The day-to-day finance, handled by people who sit next to your accountant, so the year-end is a formality.

Day-to-day bookkeeping

Bank feeds reconciled and transactions coded correctly, every week.

Bank and card reconciliation
Receipts captured and matched
Monthly check against the accounts

Sales and purchases

Invoices raised, bills processed and payment runs prepared for you to approve.

Sales invoicing
Supplier payment runs
Approval before anything is paid

Credit control

A steady routine of reminders and calls on overdue invoices.

Aged debtor review
Polite, consistent chasing
A note of anything disputed

Every month

The same rhythm, every month

Your books follow a fixed calendar, so nothing slips and the figures are ready when you need them.

Every week

Bank reconciled and bills processed

Every week

Overdue invoices chased

Month end

Books closed and checked

Quarter end

VAT return prepared and filed

How it works

What working with us looks like

A free first call

Twenty minutes on what you need and what is not working. If you don’t need us, we’ll say so.

A look at the records

We review your Xero file so the fee reflects the real workload.

Clean-up and set-up

Any backlog cleared, bank feeds and apps connected.

Weekly from then on

Your bookkeeper keeps everything current and flags anything unusual.

Packages

Where this sits in our packages

Bookkeeping comes with Core + and above. If you also want payment runs and monthly reporting, look at Finance Partner.

Corefrom £100/moYear-end accounts, tax returns and filings done early.Usually the right fitCore +from £250/moCore, plus bookkeeping and VAT kept current.Growthfrom £450/moManagement accounts and a meeting to talk them through.Finance Partnerfrom £850/moYour whole finance department on one monthly fee.

Compare what’s includedAll prices plus VAT

Questions

Common questions

Anything else, call us on 01242 226789.

Will I have a named bookkeeper?

Yes, backed by the team in our Cheltenham office and working alongside your accountant.

What if the books are behind?

We clear the backlog first, quoted separately, then keep them current from there.

Do you pay suppliers for us?

We prepare the payment runs. You approve them before anything leaves the account.

Can you work with our own bookkeeper?

Yes. We can review their work monthly or take on the parts they don’t cover.

Next step

Get the admin off your desk

Tell us roughly how many transactions you have each month and we will give you a fixed fee.

Phone — Mon–Fri, 9am–5.30pm

01242 226789

info@bpcpartners.co.uk

Switching from another accountant?

We handle the professional clearance and the handover.